Privacy Policy

Last updated: 22 April 2025

1. Who We Are

Aspire Unitas Council (“we”, “us”, “our”)
Website: https://aspireunitas.org

We are in the process of registering for a formal UK charity. This site exists to share our plans, build partnerships and collect information from prospective team members and partners.

2. What Data We Collect

  • Website analytics via Google Analytics (page views, device/browser info, anonymised IP).
  • Form submissions (name, email, organisation, answers) via Google Forms and third‑party plugins.
  • Cookies to remember your preferences (see section 5).
  • We do not collect health, political, biometric or other special‑category data.

3. How We Use Your Data

  • Analytics: to understand site usage and improve content.
  • Form responses: to assess applications, partnership enquiries and follow up.
  • Cookies: to save your preferences and enable our cookie‑banner settings.

    We do not use your data for marketing unless you explicitly opt in.

4. Legal Basis for Processing

Consent for optional cookies and any email‑marketing sign‑ups.

  • Legitimate interests for website analytics and basic operational data‑handling.
  • Contract performance for managing applications, partnerships and service delivery.

5. Cookies & Similar Technologies

We display a cookie‑consent banner when you first visit. You may accept or reject non‑essential cookies.

  • Essential cookies (always active) let you navigate the site and use basic features.
  • Analytics cookies (with your consent) help us understand site performance.

Cookie details and expiry periods are available in our Cookie Policy [link].

6. Embedded & Third‑Party Content

We use Google Forms and select plugins that may:

  • Set their own cookies
  • Collect standard analytics
  • Host form data in the US

Embedded content (e.g. videos) behaves as if you visited the source site; those providers may collect additional data according to their own policies.

7. Media & EXIF Data

Please avoid uploading images with embedded GPS or sensitive metadata. Visitors can download and extract any such data.

8. Who We Share Your Data With

We do not sell or rent your data. We share only as necessary with:

  • Google (Analytics, Forms, cloud storage)
  • Plugin providers that help us run the site
  • Automated spam‑detection services for form submissions

All third parties process data under contract and are required to maintain appropriate confidentiality and security.

9. International Transfers

Some data (Analytics logs, form responses) may be stored or processed in the United States. We rely on Google’s standard contractual clauses and security measures to safeguard your data.

10. Data Retention

We keep your personal data only as long as it is needed for the purposes described above.

  • Analytics data: up to 14 months (per Google’s default retention settings).
  • Form submissions: for the duration of the relevant project or until you request deletion.

11. Your Rights

Under UK GDPR you have the right to:

  • Access the personal data we hold about you
  • Rectify any inaccuracies
  • Erase your data (where there is no overriding legal requirement to retain it)
  • Restrict or object to our processing
  • Port your data to another provider

To exercise these rights, or for any privacy query, contact:
policies@aspireunitas.org

12. Security

We implement technical and organisational measures (e.g. access controls, encrypted transit) to protect your data. However, no online system is 100 % risk‑free.

13. Changes to This Policy

Any updates will be posted here with a revised “Last updated” date. Please check back periodically.

Thank you for trusting us with your information.
Aspire Unitas Council
policies@aspireunitas.org

Terms & Conditions

Last updated: 22 April 2025

Welcome to https://aspireunitas.org (“Site”). By accessing or using this Site you agree to these Terms & Conditions. If you do not agree, please leave the Site.

1. Use of the Site

  • The Site is provided free of charge for information, forms, and partnership enquiries.
  • You may view, download and print pages or documents solely for your personal, non‑commercial use.
  • You must not misuse the Site (e.g. by hacking, overloading or introducing malicious code).

2. Newsletter & Communications

  • By submitting a form (e.g. “Join the Team” or “Partner with Us”), you consent to receive occasional emails from us (newsletters, project updates, meeting invites).
  • You can opt out at any time via the “unsubscribe” link in our emails or by contacting support@aspireunitas.org.

3. Intellectual Property

  • All content, design, logos and graphics on this Site are the property of Aspire Unitas Council or its licensors and are protected by copyright, trademark and other laws.
  • You may not reproduce, modify or distribute any Site material without our prior written permission, except as outlined in Section 1.

4. External Services & Forms

  • Some forms are provided via Google Forms and may be subject to Google’s terms and privacy practices.
  • We are not responsible for the content, availability or data‑handling practices of third‑party services.

5. Disclaimers

  • The Site is provided “as is” and “as available.”
  • We do not warrant that the Site will be uninterrupted, error‑free or free of viruses or other harmful components.
  • We make no representations or guarantees about the accuracy, completeness or timeliness of any content.

6. Limitation of Liability

  • To the fullest extent permitted by law, Aspire Unitas Council and its officers, employees and partners shall not be liable for any indirect, special, incidental, or consequential losses arising from your use of, or inability to use, the Site.
  • Our total liability under these Terms shall not exceed £100.

7. Changes to These Terms

  • We may update these Terms at any time by posting a revised version here.
  • The “Last updated” date at the top will reflect the effective date.
  • Continued use of the Site after updates constitutes acceptance of the new Terms.

8. Governing Law

These Terms are governed by and construed in accordance with the laws of England & Wales. Disputes will be subject to the exclusive jurisdiction of the English courts.

9. Contact Us

If you have any questions about these Terms, please email:
support@aspireunitas.org